STEP BY STEP GUIDE TO INTERSTATE MANAGEMENT

Step One - Know what is expected of you
Interstate Managers Handbook	This handbook is a key point of reference on all policy or procedural information with regard to interstate management. All coaches and managers should make themselves familiar with the contents of this handbook.
Step Two - Know when it is expected of you
Action Plan Timeline	Once your appointment has been confirmed, a meeting must be scheduled to discuss your teams 'Action Plan Timeline'. It will provide you with the tools to effectively manage your sport and to set a frame work for action within the dictates of that sport. At this meeting you must also collect your deposit and receipt books in preparation for your trials.
Step Three - Prepare for your trials
Risk Management	You have already planned your trials and interested athletes will start checking out details to nominate early in the year. Principals will be reluctant to sign their nominations without adhering to current DET excursion policies. Therefore it is essential to complete a risk management document for all your trials to be published on the SSWA website with all nomination information.
Step Four - Start thinking money!
Financial Matters	This section will provide you with everything you need financially from managing your trial money to finalising your budget. You will also be able to get information about sponsorship for your team! A preliminary budget must be set prior to the initial parent evening and authorised by the SSWA office.
Step Five - Squad to Team Selection
Squad Selection Letter	Once you have selected your 'Squad', it is the team managers responsibility to distribute a letter inviting all squad members and their parents to an evening to discuss final team acceptance.
Parent Evening This is a key meeting scheduled in your ''Action Plan Timeline". A SSWA management member will be there to present parents with policy and return documentation and to filter any questions or concerns parents may have.
Players Manual Information Bulletin Provided by SSWA Mgmt Member	This bulletin is distributed to squad members & their parents at the evening to provide all policy and procedural information pertinent to accepting a place in the team.
Interstate Returns Provided by SSWA Mgmt Member	This is the most essential document for a squad member. It confirms their place in the team. Squad members must return this completed documentation with the required deposit to the team manager, on the specified date no more than 7 days after the parent evening.
Walkout Uniforms	Kea representative will be available to handle team ordering. This section will provide you with everything you need to know about ordering your uniforms.
Playing Uniforms	Perm - a - Pleat representative that will assist with playing uniforms. This section will provide you with everything you need to know.
Raffle Provided by SSWA Mgmt Member	Squad members will be able to purchase raffle books at the parent evening by cash only. Their details must be recorded on the documentation provided and they must be advised on return dates and fundraising legalities. All books must be returned to the team manager (unstapled) for recording and forwarding to the SSWA office.
Team Submission List	Once your team has submitted their 'Interstate Returns' this information must be submitted on the required forms to the SSWA office to proceed with flight and accommodation bookings. Failure to do so by the designated date may result in flight cancellations for the entire team.
Step Six - Host State Returns
Bulletins	Host states will forward bulletins to the School Sport Office with event details such as timelines and costs. Office staff will then forward to the appropriate team managers the information. To check out if the SSWA office has received your sports bulletin please contact the office.
Event Check Sheet Event Team List for Programs Bona Fides Event Travel Arrangements	School Sport Australia issue standard forms for all events. They must be completed electronically and emailed to your School Sport office who will check and then forward to the host state. These forms, in addition to the sport specific forms detailed in your bulletin, MUST be completed and sent to the SSWA office by the specified date.
Step Seven - So what other responsibilities to I have?
Insurance & Incidents	Whilst away any incidents must be reported to SSWA and the appropriate forms completed and submitted at your final meeting. Take a copy of these forms to complete as and when an incident occurs. Check out the link to find out what is defined as an incident.
Excursions	Everything you need to know about excursions!
Step Eight - Championships are over! How do I get the SSWA office off my back!
SSA Results	All results are posted on the School Sport Australia website.
Post Championship Report	This report is to be submitted online within 2 weeks of your return and prior to your final meeting with SSWA. At your final meeting your report will be discussed and any financial matters finalised.
Media	Don't forget to give your team the plug they deserve. There's nothing better than getting your name in the paper so check out this section to find out how you can advertise your teams successes!